can I get an issued hard copy of a bid?
All bids are available from the Purchasing Department
located at 1495 Robinhood Drive. Bids are posted on this website
as an added service but are not intended for official use.
Please contact the Purchasing Department at (956) 983-6364 to
obtain current and legal copies of bid specs.
anyone submit a bid? If so, how do I start?
Yes, anyone who meets the minimum requirements can
submit a bid. Simply download the bid specifications, which
include the vendor forms. Print, complete and return them
to the Purchasing Department by the due date and time. All
bids should be addressed as follows:
Mrs. Diane Solitaire
Brownsville Public Utilities Board
1495 Robinhood Drive
Brownsville, Texas 78521
A proposal/bid guarantee may be required in the form of a
proposal/bid bond for five percent of the amount of the proposal/bid,
according to the statutory requirements and specifications.
Specifications will indicate the method of payment of the
contract and type of pricing, either lump sum or unit. Proposals/Bids
must conform to the specifications or they may be rejected.
Once Proposals/Bids are submitted, they become property of
BPUB and will not be returned. The Brownsville Public Utilities
Board reserves the right to reject any and all proposals,
all rights reserved.
do I register as a Vendor to receive bids?
By submitting a vendor
application. Please note that a vendor application does
not guarantee that the vendor will receive all bids. It is
the vendor’s responsibility to check regularly for bid
openings on this website or the hard copy of The Brownsville
Herald on which we advertise as mandated by law.
there any Bidders' guidelines?
Below is a list of guidelines to use when preparing
a Proposal/Bid. The list includes common errors made by bidders
responding to Proposal/Bid invitations. These instructions
are provided as guidelines and may not contain all relevant
requirements. Carefully reading the Proposal/Bids is critical.
When you sign the signature page, you are agreeing to the
general conditions, specifications, certification and other
documents of the solicitation. The vendor is responsible
to assure that she/he has received all addendums or documents
prior to bid submittal. Contact the Purchasing Department
to clarify any questions if needed.
b) Write all deviations or exceptions taken from the specifications
clearly and in detail.
c) All Proposal/Bids must be received before the due date
and time indicated for the opening or reading. At this time,
all noted documents must be sealed; no faxed copies will
d) Make sure all samples, literature, insurance, bonding,
or warranty is submitted with Proposal/Bids if requested.
e) Make sure all parts of the Proposal/Bids are filled out
– unit price, extension, description, time of delivery,
What is the difference between a bid
A bid is the executed document submitted by a Bidder in response
to an Invitation for Bids, a Request for Quotation or a multi-step
bidding procedure. The bid price holds firm. Whereas a Request
For Proposal (RFP) is a group of documents, whether attached
or incorporated by reference, utilized for soliciting (competitive)
proposals. The RFP procedure permits negotiation of proposals
and prices as distinguished from competitive bidding and an
Invitation for Bids. It also allows changes to be made after
proposal are opened and contemplates that the nature of the
proposal and/or prices offered will be negotiated prior to